Construction records become a problem not at the end of a project, but the moment work begins without defined roles, registers and control points.
Before work starts
- Appoint a process owner for construction records and responsible persons for each work discipline.
- Approve document coding, the folder structure and a single master register.
- Agree the forms, review workflows and turnaround times for comments.
- Link the inspection and test plan, inspection notifications and records for work to be concealed.
During construction
- Do not allow signatures or as-built drawings to accumulate until month-end.
- Link every record to the location, date, drawing, material batch and inspection result.
- Hold a short weekly reconciliation of physical progress against construction-record readiness.
Before handover
- Check completeness by area and system, not only by file type.
- Separate accepted records from drafts and files with open comments.
- Build the final completion dossier progressively, well before commissioning and handover.
Ready-to-use packages for this task
Ready to implement the process?START-ITD — Construction records start-up
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